Managing teams in 2024 requires taking advantage of the many collaborative tools available online. With distributed teams becoming more common, digital project management tools are essential for keeping everyone organized and communicating effectively. This article will explore the various options and best practices for utilizing digital tools to manage both remote and in-office teams successfully.
Communication Tools
Clear communication is the foundation of good teamwork. Digital communication tools like Slack, Microsoft Teams and Zoom enable managers to keep conversations organized by channels or groups and allow for quick message sharing as well as video calls. Managers should encourage team members to utilize these platforms to promote transparency and alignment. Especially with remote team members, having persistent chat channels can make communication feel more natural.
Project Management Software
Robust project management software like Asana, Trello, and Basecamp can provide managers oversight of all current projects and tasks. Managers can assign tasks, set due dates, attach files, and make comments to keep projects on track. These tools allow for collaboration in real-time so that team members can provide updates on deliverables, ask clarifying questions, and manage workflows. Managers should regularly review projects and provide support and guidance to the team through comments and messages.
File Sharing & Cloud Storage
Storing files securely in the cloud ensures team members always have access to the latest versions of documents and resources. Google Drive, Microsoft OneDrive, and Dropbox make it easy to centrally locate files as well as share folders and documents with edit access when needed. Managers can create and distribute files to the team and get visibility into who is accessing materials.
Agile Project Management Methodology
Taking an agile approach to managing projects can be very effective for digital teams. With agile, projects are broken into small pieces to be completed in short sprints or cycles. Daily standup meetings keep the team aligned on priorities. Companies like Miro enable teams to implement strategies with agile templates that allow managers to plan sprints, create project boards, and track progress. Implementing an agile framework promotes flexibility and collaboration.
Business Intelligence Analytics
Tools like Google Analytics, Klipfolio and Chartio allow managers to gain data-driven insights into team performance. By connecting to existing tools and databases, managers can build interactive dashboards and reports to track progress on key metrics and company goals. Analytics enable managers to identify issues early and implement strategies to improve results.
Remote Work Best Practices
Managing remote teams has additional challenges that can be mitigated through the intentional use of digital tools. Having regularly scheduled video conferences brings the team face-to-face and helps build connections. Digital whiteboarding apps like Miro simulate an in-person brainstorming session. Taking advantage of time-tracking software provides visibility into productivity across locations. Occasional in-person meetings and team-building activities can also help unite a distributed group.
Implementing the right mix of digital tools creates transparency, alignment, and engagement within teams. Managers should lead by example in utilizing these platforms to organize projects, communicate effectively, gather insights, and build relationships. With the right systems in place, managers can confidently guide teams to higher performance.